Council Notes From All Over
WETASKIWIN COUNTY COUNCIL
June 30, 2013 Budget Variance Analysis
Revenues are running at 100% due to the fact that the taxes have all been billed for theTaxes General Levy - year.
Expenses are running at 49.93% which is virtually congruent to the expected 50%.
Spectator Seating at Winfield Agriplex - Tender
Council approved $100,000.00 in the 2013 Budget for the replacement of Winfield Bleachers in Winfield Agriplex Facility.
The CAO is to award the lowest complaint tender for the Spectator Seating up to a maximum of 15% (if necessary) above the $100K limit set in the Executive Limitations policy. The project must be completed by November 30, 3013 to be eligible for CIIF grant funding.
Council went into camera to discuss privileged information regarding the Summer Village of Crystal Springs, Grandview, Poplar Bay, Norris Beach and County of Wetaskiwin Intermunicipal Development Plan (IDP).
Parks Foreman Report
Larry Tomlinson started as the Parks Foreman on June 17, 2013. Larry has been dong an extensive review of work to be done in our department that will be going into our 5-15 year capital plan.
The County Bus to Swim program (Winfield, Pigeon Lake and Lakedell to Wetaskiwin) was held on July 2-5 2013.The camp had 14 registrations ranging between 6-11 years old. Swimming lessons started at 9:30 am at the City of Wetaskiwin Pool. After the 45 minute swimming lessons the group would then participate in an afternoon activity; RCMP visit, golf Lesson, bowling and frisbee golf/Kickball. The group would return to the pool for free swim 1:00 pm - 2:35 pm.
The Municipal Sustainability Initiative (MSI) Community Facility Funding Program
Application deadline was extended to August 31, 2013. Administration has been receiving more applications since the deadline extension. Kitchen renovation at the Winfield Agriplex has been completed. The Winfield Spectator Seating -Tender has been completed and administration is now waiting for the deadline of July 26th 2013.
The Parks revenue started slowly due to the rainy weather and cost of gas in the month of June, but July has seen tremendous increase in revenue thanks to the weather and decrease in gas prices; currently $6,905.09 ahead of last years numbers at this time.
Administration has started a 5-15 year capital plan for our Parks with Larry Tomlinson Parks Foreman. Administration has started to develop a Parks Operational Manual to outline specific timelines for tasks/jobs to be completed and will be a good reference tool for years to come. It will also contain mowing map, detailed park maps and list of equipment that is used.
FCSS - Home Care
Home Care currently there are 29 clients on the east end of the county and 29 on the west end giving them a total of 58 housekeeping clients. There are a total of nine homemakers.
FCSS The Mobile Computer Lab - Classes for Seniors and Youth will be available for October/ November. Administration is currently working on developing the lesson plans for each class.
Outstanding Fire Account Wetaskiwin Zone 5 Fire & Rescue Society
On July 28, 2011, the Buck Lake/Alder Flats Fire Department was dispatched to NW 31-45-06-W5, the Robin Boyne residence, to extinguish a structure fire. The fire invoice totaling $1,350.00 was mailed to Mr. Boyne on July 30, 2011. "A fire protection charge shall be paid within one hundred and twenty (120) days of being levied".
Since July of 2011 numerous statements and requests for payment have been mailed to the Boyne residence. Mr. Boyne neglected to make any payments and was advised many times that if he did not make payments, the file would be forwarded for Civil Action.
On June 25, 2013 the Provincial Court of Alberta granted the Judgment in the amount of $1,485.94. Council approved the addition of $1,485.94 to Tax Roll #440501 for outstanding fire charges to property described as NW 31-45-06-W5 (Robin Boyne). Dorchester Ranch (Mountain Shores Land Ventures Ltd.)
Council reviewed (in camera) privileged information regarding Dorchester Ranch (Mountain Shores Land Ventures Ltd.) SE, SW & NW 25-45-1-W5M Land Developer Negotiations.
Council appoint Director of Assessment
Mr. Rene Boutin, member of the Alberta Assessor Association and is a certified "Credited Municipal Assessor of Alberta" was appointed to carry out the assessment duties for the County.
Road allowance lease renewals
Council approved the road allowance lease renewals for 3 years at $15 plus GST
N/NW 36-45-26-W4M Robert & Debra Reid
W24-45-2-W5M Strohschein Farms Ltd.
W/NW 12-46-2-W5M -
4-H Foundation of Alberta
Health policy and flowers
Due to health concerns arising from flowers within the office, the County of Wetaskiwin instituted a policy to provide a flower free environment within all County of Wetaskiwin Buildings for all employees and visitors. The pollens from flowers can aggravate health problems such as asthma, allergies and other medical conditions.
Administration will advise local flower shops that flowers are not to be delivered to the County of Wetaskiwin Office and that employees will pick up their own flowers from the flower shop.
"Fresh Air Cinema"
Council approved Winfield & District Agricultural Society to host "Fresh Air Cinema" at the annual Ugetuk Days on August 9, 2013 at the Winfield Elementary School grounds from approximately 9:30 p.m. to midnight.
The Winfield & District Agricultural Society must have the County of Wetaskiwin listed as a "Named Insured" on their insurance for the event. That Winfield & District Agricultural Society must have written permission from the Wetaskiwin Regional School Board to hold the event at the Winfield Elementary School grounds.
Council approved the "Public Notice" advising all lake-side residents of Viola Beach and Mulhurst Bay that the County will participate in the fish cleanup on Viola Beach and Mulhurst Bay on Pigeon Lake (similar to 2012) and that all fish collected would be hauled straight to West Dried Meat Lake.
LEDUC COUNTY COUNCIL
Mayor John Whaley called the meeting to order at 1:35pm with all Council members present.
The Agenda was adopted with additions.
The July 2, 2013 regular council meeting minutes were adopted.
Appointment & Presentations
Fire Chief Darrell Fleming introduced to council Greg Smith the new appointed apprentice Mechanic for the Fire Services. Mayor welcomed Greg by presenting him with a County pin.
Marc Landry CAO for the town of Beaumont and Roxanne Girard Human Resources Coordinator presented to the County the plaque from the Canadian Association of Municipal Administrators (CAMA) on being selected as the recipient of the 2013 CAMA Education Award for Municipality with a population of less than 20,000.
Craig Miller and Colin Roggeveen provided the County with an up date on the progress of the New Sarepta Agriplex expansion and upgrade. The wet spring has resulted in the completion date being pushed back to late spring 2014, however the project remains on budget in spite of the delays.
Devon Mayor Anita Fisher and Michelle Deering, Chairman of Devon Special Olympic Games Committee reported to the Country the results of the event held in Devon. Over 560 individuals were involved in the event from 16 communities including 3 from the Northwest Territories. Nearly 450 volunteers contributed to make the event a total success. Mayor Fisher thanked the County for the moral support, volunteers, and financial contribution.
The Council approved revisions in the Appendix S of the Human Resource Management Policy and the addition of a RRSP contribution plan to the policy.
The council established November 6th, 2013 at 2PM as the established Tax Sale Date.
The council was advised that a policy for whistleblower protection should be given consideration using the Alberta Public Interest Disclosure Act as a guideline.
A number of write offs were approved for various substantial reasons.
A request for tax forgiveness was discussed and council decided to without action until additional information could be provided.
A request for the cancellation of a tax penalty was denied.
Planning and Development A Public Hearing was held for the request discharge of Environmental Reserve Easement. SD 06-025, Lot 8 Block 1 Plan 072 6775, Pt NW 27-50-23 W4th. At the conclusion of the hearing Council gave 1st, 2nd & 3rd readings all Carried Unanimously.
A Public Hearing was held on the Amending of Leduc County Land Use Bylaw #7-08 Redistrict lands NE 33-48-25 W4th from Agricultural to Industrial/Agricultural Resources. A number of individuals came to support the change and after 1st, 2nd, and 3rd Readings it was Carried Unanimously. This will allow Pentagon Farms Centre to establish an implement dealership with a full parts department on the site.
Two Development permits were approved one for Agro Sales to construct a washroom and lunch area. The second for the Nickel Brothers to build an addition to the current warehouse located on lot 5 Block 1 Plan 062 2076.
All council members provided oral reports to council. A desire was expressed that the County send one or two representatives to the Recycle Conference to be held in Calgary in October.
The meeting was adjourned by Mayor Whaley at 3:38pm.
Leduc County Receives CAMA Award
Leduc County is the 2013 recipient of the Canadian Association of Municipal Administrators (CAMA) Education Award for a Municipality with a population Under 20,000. This award was for the County’s support of a project entitled Educational Training Partnership done in conjunction with the Town of Beaumont and the City of Leduc.
The three municipalities have been working together since 2009 with MacEwan University offering Supervising for Results, a certificate program which enhances employee development in the area of supervision and management. The program has been refined and has seen the growth of a new Administrative Excellence program offered by MacEwan University in 2013.
Both the supervisory and administrative support programs are being sponsored and hosted by Leduc County, with participation from six municipalities within the region. Expectations is that the County will continue to benefit from this educational opportunity through both the knowledge and information acquired but also in the relationships and cooperation that develops in this customized learning environment.
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